DRAFT
ORGANIZATIONAL MEETING HAWK’S NEST AT SPRUCE CREEK
JANUARY 21, 2025
The Organizational Meeting of the Board of Directors was called to order at 2:25 p.m.immediately following the Annual Meeting. Motion made by David Reynolds, seconded by Mike Hay to keep the Board Officer positions the same in 2025. Motion passed unanimously. The following officers were appointed: Mike Hay – President, Treasurer Jim Weldon – Vice President Dave Reynolds – Secretary Karla Baumann – Ass’t Secretary (board appointed) There being no further business to conduct, the meeting was adjourned at 2:30 p.m. Respectfully submitted, Karla Baumann, Association Manager
DRAFT
ANNUAL MEMBERSHIP MEETING HAWK’S NEST AT SPRUCE CREEK
JANUARY 21, 2025
The meeting was called to order by President Michael Hay at 1:30 p.m. via Zoom video conferencing center and in the SCPOA Hangar. Present In Person and/or by Proxy: Friend (1) Reynolds (3) Stone (5) Gitelman (7) Roth (9) Patierno (10) Weldon (11) Myers (14) Hernandez (16) Davis (17) O’Bryan (19) Michael (20) Mattingly (21) Hay (23) Stevens (24) Pikor (25) Parkhill (26) Hollinger (28) Henze (30) A quorum of the membership was present in person or by proxy. The Minutes of the Members Meeting of January 23, 2024 were approved as written by the membership. PRESIDENT’S/TREASURER’S REPORT: Mike Hay, President, submitted the following report: Thank you all for attending our Annual Members’ Meeting, also with Zoom video if desired.
The Hawk’s Nest community will continue to be a desirable place to live as long as members continue to care and volunteer if needed to help out. Just a reminder to have your house address number on your hangar door or nearby in case of emergency to get help faster. And, please help keep up the appearance of your unit by cleaning your driveway, walkway and apron if needed. Our Manager, Karla, is also available for members as needed to keep things running relatively smoothly.
Thanks again to Olga Hernandez for her decorations of our Hawk’s Nest sign along with night lighting. Thanks to Scott Roth for painting the Hawk’s Nest sign. Thanks to Dave Reynolds, Ken Myers and Jim Weldon for electrical repair work on our sprinkler control. Also, I would like to recognize Janice Reynolds for her excellent work putting together our Hawk’s Nest web site and refreshing it with interesting pictures and information about Hawk’s Nest and the Spruce Creek Fly-In as well.
We are on a ten-year painting cycle. This year two units are scheduled, Wilson and Weldon.
A number of hangar doors will be cleaned. However, some rubber flaps at the top may need to be replaced by the owners so that the doors will not dirty too fast.
According to our insurance agent, we should, at most, expect a small increase in our property insurance cost.
Hurricane season is over, and fortunately hurricanes Helene and Milton caused relatively minor damage in Hawk’s Nest. Some hangar door panels, and some screens were damaged, and a small tree was blown over. Some shingles and soffits needed replacement/repair. A rubber flap was torn off the hangar doors of Dunn and Hollinger.
The SCPOA is considering a pipe to help drain Citation Lake around Runway 6, which should help our drainage in Hawk’s Nest.
Dave will report later how unit owner mulching is working out.
The year end 2024 Truist Bank statement shows $41,855.85 in Operating, $15,563.52 in Capital, $23,680.43 in Money Market, and $19,366.14 in a CD for a total of $100,465.94. At Stifel Bank we have $191,446.86 at 4% interest. Total for both banks is $291,912.80. Motion made by Olga Hernandez, seconded by Joe Friend to approve borrowing from Reserves to prepay the lawn fertilization/weed/pest contract for a 5% discount and for our insurance to avoid interest. Motion passed unanimously. Motion made by Dave Gitelman, seconded by Olga Hernandez to approve the use of the Reserve funds, as needed, for repairs. Motion passed unanimously.
MAINTENANCE REPORT: Jim Weldon reported that we had very few costs for repairs. After the last hurricane, we had about a little over $8,200 in repairs which were performed by Ted Nemetz and his team. Ted was asked for some of his guys to go and inspect all the roofs for everyone and do the necessary repairs and at the owners request for if they want it. Some of the repairs we weren’t responsible for, but they went ahead and did them. Repairs are expensive but Ted was on site and able to fix things right away after the storm.
We had an unusual repair at Dan Baun’s place. Spectrum’s subcontractors put fiber optic cable from Country Club Dr and crossed under the driveway to connect twoplaces and ran it through the sewer line from the house, so the toilets were plugged up.Mr. Rooter found the problem and dug down, cut the concrete and found the line was blocking it. It was fixed but there is concrete work to do and there was water damage to his unit, before that can be done. We reimbursed Dan Baun for the Mr. Rooter’s bill ofapproximately $3,000 but it was Hawks Nest property. We will put in a claim to their insurance and see what we can get reimbursed for some of the final total costs.
An owner asked about the downspouts and who is responsible as many are clogged. Jim stated that the homeowner is responsible.
LANDSCAPING REPORT: Dave Reynolds reported that many owners helped after the hurricane. We had Sikorski out to clean up right afterwards. Pictures were posted on the website so those owners who were not in town could see what things looked like.
Tree Trimming: Carlos of the Garden Center was here late summer and we spent about $14,000 in tree trimming. It was a big year for trimming trees. He always does a nice job. Some of the palm trees are dying. Four of them died last year. There areabout 25 left, and they are all of the same vintage. I keep looking at them and I think we’re going to lose more each year. The only good thing about the hurricane is it’s going to make a pretty light year this year for leaves for the folks that live on Seclusion and Country Club.
Mulch: The topic that everybody loves to hate. You can never make everybody happy with mulch. Last year we had $7,000 in the budget, and so we tried to see how far we could get with that. So, we spent $7,000, and nobody was happy – it was either too thin, too heavy, wrong size, wrong color. We used 600 bags which covered 3 cubic feetper bag. We really needed about a $15,000 for mulching, and that’s only good for half the year at most. So, if you think about it, we’d be spending $30,000 a year to keep the mulch up to a nice level won’t even be great, and that’s a $1000 a unit or $80 a month in assessments.
One of the problems we have is that we’re such a big facility that very few companies can handle. The Board decided in 2025 that everybody is to do their own mulching. If you want to hire somebody to do it, that is fine. If you want to convert over to using rock, the board will have to approve that change. Please contact the Board first if any changes are being considered. Be careful with the stones, because when the grass cutters go around you don’t want them to be flipping stones all over the place. You want to make sure that stones are behind a barrier, so they won’t get in the grass.
Common Areas:
A lot of the landscaping is 25 years old and people have asked us if they could change the landscaping around the units. The covenants describe what common areas are as anything outside the footprint. It is the way the documents are written. You do nottechnically own your driveway or ramp as it is deemed a common area. But what we let people do traditionally is customize it around their unit.
When you change the landscaping plans, you will need to change the sprinkler system to better water around it. There are two requirements:
1. Sikorski is to do the irrigation modification.
2. All costs are the cost of the unit owner.
The unit owner then becomes responsible for the care and upkeep of the new landscaping. To prevent the landscapers from trimming landscaping items which belong to you, the most effective way to keep this separate is to place a sign around your unit. We are trying to reduce the mulch bed as they call the soft edges around thebeds, and they’ve been growing in. I noticed some trimming around the soft edges, so I put up a sign that said, “Please do not trim the soft edges” and I also spoke to Sikorski about it.
So, if you want to modify something in common areas, please talk to the Board first. We’re generally very accommodating and try to let people do what they want. If you want to plant a tree, please talk to the Board. We won’t let you plant an island out in your front lawn as that is common area.
Please pressure wash your hanger ramps. You don’t own those hangar ramps, but you’re required to pressure wash. It is in our covenants.
Janice, our webmaster, has uploaded all of the covenants on the web site. Note that doors, windows and soffits and gutters are an owner responsibility. The association is responsible for keeping the hangar doors painted and clean. But the rubber flashing seals must be kept up so the door stays cleaner longer. We soft wash the doors as necessary. We need to find a solution to get those seals replaced. We are looking for a company to get a multiple discount. The trouble is you need a lift to get some of them removed. Some doors have seals embedded in the stucco. Then we can wash the doors once a year, or whatever is required. The ones facing North tend to get dirty a lot faster.
Massey (pest control) has not raised the annual price in over 10 years and we get a 5% discount on the contract if we pay it in full.
UNFINISHED BUSINESS:
UNIT OWNER COMMENTS:
Olga brought up that there have been pest control trucks laying traps and removing wild animals, such as racoons. Check your soffits! They can be sealed up so that wildlife cannot get into it.
An incident occurred with an electrical strike at the Wilsons. Their wallboard was all blown out and they lost other things. We paid for our share of it. Recent electrical strikes have caused other damages – cable boxes, garage door openers, etc. FPL offers a surge protection plan that owners may want to consider.
Tim Stevens brought up landscaping concerns. He noticed trees hanging over lanais and roofs. He would like to have the association take responsibility to do all of the landscaping and trimming issues that are necessary. He is not focused so much on the budget as much as focused on the safety of the home. He did speak with the landscaping company who explained it was too cold to trim bushes in January.However, the trimming is not being done correctly. He feels they have reduced the level and quality of service, and someone should check their work as we are not getting the results we are paying for.
The Board again noted that if owners put in plantings of their own, they are responsible to maintain them and the Association is not responsible to pay to have them taken care of. The Board will speak to the owners about it. There being no further business to come before the meeting, the meeting wasadjourned at 2:25 p.m. Respectfully submitted, Karla L. Baumann, Association Manager
DRAFT HAWKS NEST AT SPRUCE CREEK BOARD OF DIRECTORS MEETING November 12, 2024 At 1:30 p.m. SCPOA Hangar and via Zoom
Board Members: Michael Hay, Jim Weldon, Dave Reynolds
The meeting of the Board of Directors was called to order at 1:30 p.m. by President Michael Hay.
The Minutes of September 26, 2024 were approved as written.
PRESIDENT’S REPORT: Michael Hay, President, welcomed all members who are here or attending by zoom. The hurricane season is officially over at the end of November, and we have been fortunate so far. Milton did some damage with a few small leaks, shingles, hangar doors, a small tree and tree branches. We are still awaiting FEMA pickup.
TREASURER’S REPORT: Michael Hay reported that Truist Bank as of October 31, 2024, has our deposit total of $166,240.76. Stifel Bank as of August 31, 2024, has a total of $106,877.98 at 5% interest. Total deposits are $273,118.74.2025 BUDGET:
Mike Hay provided a few comments on the proposed budget which was reviewed at the September 26th Board meeting:
Monthly maintenance fee stays at $830.
The management fee is unchanged.
Building/Maintenance/Repairs are up from $10,000 to $15,000.
Landscaping/Weeding contract is up 2%.
Mulch expense was removed from the 2025 Budget and will now be done by each owner at their expense. The budget amount in 2024 was $7,000.00.
Tree Trimming/Replacement up from $6,000 to $12,000.
Again, there is $114 per year in our budget for our excellent Hawk’s Nest website managed by Janice Reynolds.
The transfer to Reserve for 2025 is down from $66,859 in 2024 to $58,974.00.
Our biggest expense is insurance, which is about 55% of our budget. Fortunately, our property insurance increased about 9% rather than a little more than doubling last year.
David questioned the building expense for 2024 which does not include the repairs done by Nemetz Roofing which is over $8,000.00. The repairs made to individual unit owner’s property will have to be billed to each unit owner and paid by them (soffits, panes, etc.) are the responsibility of the unit owners.
Tree trimming in 2024 was extremely high at $17,000 and hopefully it will not be that in 2025 as many trees were trimmed.
The insurance is estimated a bit higher. Any major increase, not covered by the budget, would have to be invoiced to each unit owner as a separate line item on their monthly invoice, if the budget cannot support the increase. David said we will use the insurance surcharge for this, if needed.
Motion made Jim Weldon, seconded by David Reynolds to approve the 2025 Budget as presented. Motion passed unanimously.
COMMITTEE REPORTS:
MAINTENANCE REPORT: Jim Weldon reported that he will go to Ted Nemetz’s office and review the invoice for the Hurricane Milton damage to determine the items which need to be back billed to the unit owners and the cost.
David stated that Dan Baun discovered that a cable vendor installed cable through the sewer line causing the backing up of sewage into his unit. This goes right under the driveway. Roto Rooter is coming this afternoon. They will be cutting a section of the concrete driveway out to repair the pipe and hopefully they can do it without cutting the cable line. Dan is collecting all of the costs associated with the repair and will be submitted to the cable company.
Geoff Davis supplied the information relating to the rubber on the hangar door for everybody’s information.
LANDSCAPING REPORT: David Reynolds thanked everybody who helped with the cleanup from Hurricane Milton. It took about a week to get everything cleaned up.
It was decided, and the cost of mulch is excluded from the 2025 budget, so each unit owner is responsible for their own mulch. It is expensive and, in the end, nobody is happy with the mulch.
The other large expense is the tree trimming. Many of the palms are dying and being taken down. The palms were original and are at the end of their life.
Changes to the landscaping must be approved by the Board of Directors and then each unit owner will be responsible for the maintenance and care of the landscaping. Once modified, the landscaping will not be maintained by the Association. If you modify your landscaping, then the irrigation has to be changed, and each unit owner would pay for that change also.
Unit owners are responsible for pressure washing the driveway and hangar apron areas and keeping them in good clean order.
NEW BUSINESS:
The Annual Meeting is scheduled for January 21, 2025 at 1:30 p.m.
OWNER’S COMMENTS:
There being no further business to come before the meeting, the meeting was adjourned at 2:13 p.m. Respectfully submitted, Karla L. Baumann, Association Manager
DRAFT
BOARD OF DIRECTORS MEETING
September 26, 2024
At 10:00 a.m.
Via Zoom
Board Members Present: Michael Hay
Jim Weldon
David Reynolds
The meeting of the Board of Directors was called to order at 10:00 a.m. by President Michael Hay, via zoom.
The Minutes of January 23, 2024 and May 16, 2024 were approved as written.
PRESIDENT’S REPORT: Michael Hay, President, welcomed all members who were attending via zoom.
The hurricane season is officially over at the end of November and has been quiet but is starting to pick up. Hopefully it doesn’t cause damage this year. As usual, palm trees and some oaks were trimmed early in the hurricane season. We did need to remove seven dead/dying trees, and four bushes were planted in the median on Clubhouse Dr. Dave will talk later about landscaping and sprinkler repairs.
TREASURER’S REPORT: Michael Hay reported that the Truist bank statement of August 31, 2024, shows $65,986.32 in checking, $15,511.73 in capital, $23,601.63 in a money market, and $19,366.14 in a CD for a total of $124,465.82. In the Stifel Bank account dated August 31, 2024, there is $106,877.98 at 5% interest. Total assets are $231,343.80.
The Profit and Loss through September 11, 2024, shows Building Maintenance under budget about $9,014 but repair bills will be coming in. Tree Trimming/Replacement cost was $17,162 compared to budget of $6,000, so this was increased to $18,000 in the proposed budget. Massey Services for grass fertilizing/weed control and bush treatments has remained at $12,312.00 a year since at least 2010.
It should be noted that property insurance was $77,000 in 2008, then dropped to $31,000 in 2016, and has risen since then to $129,000 now. Karla has put a 3% increase in the budget for 2025. Hope it is no more. Property insurance is tough in Florida.
Again, there is $114 per year in our budget for our excellent Hawk’s Nest website managed by Janice Reynolds.
The Board and Karla will go over the proposed budget and Karla will report on accounts receivable and Reserves and other matters as needed. Members can ask questions or make comments if desired.
REVIEW OF 2024 FINANCIALS TO DATE:
The Board and members present discussed the current financial statements. There was finance charges posted on the P & L paid by a unit account which was delinquent.
Total Building Maintenance included the Nemetz invoice for $1,200 for Unit No. 15 for shingles and $3,200 for the wall repair (stucco came off) Unit No. 8 for a total of $4,400.00 so far this year.
Total Grounds Maintenance for 2024 is $62,916.02 with $17,162 having been paid in tree trimming.
2025 PROPOSED BUDGET:
The Board reviewed the budget proposal for 2025 and the actuals to date which is about 70% of this year since it is mid-September.
The building maintenance needs to be increased for 2025. Dave feels that this figure should be $15,000 for 2025.
Dave reported that a few years ago we did a reserve study which we have been using as our roadmap going forward. The study requires about $71,000 per year for reserve funding to keep up with projected future capital expenses. There are two ways to do it. One is full funding and the other is making sure we have the funds to pay the bills when they come due and let the reserves go up and down as necessary. As we get closer to the end of the year, we will take a look at how we are doing on that perspective and then make a decision as to what is needed.
The insurance costs are now 62% of our total expenses. We have hired a new insurance agent with the hope that he is more aggressive, and we hope that rates will improve.
Mulch in 2025, the proposal is that we are going to let each individual homeowner make that decision and do what they want. We have been wasting money on mulch as nobody is happy and you can buy bags of mulch at Lowes or Home Depot and re-mulch as you see fit. The 2025 budget will not contain a figure for mulch expense.
The Board does not feel that the amount of tree trimming for 2025 will be at the same level as 2024 as we did a lot of tree trimming/removal this year. 2025 we will project $12,000.
The Board and Karla made changes to the proposed 2025 budget which will now be sent to the members for their review.
Reserve funding will be approximately $59,000 for 2025 keeping the monthly fee at $830.00.
COMMITTEE REPORTS:
LANDSCAPING REPORT: David Reynolds reported that about a month ago we had a two inch water line break and that shut the system down for about a week. Jimmy and Dave dug up the line and Sikorski fixed it. The sprinkler system is getting old and we have a lot of doublers where electrical lines are breaking and we are keeping it going. Tree trimming: Carlos was here for two or three days. He took out a lot of trees. We have about 25 palm trees left and two of them have now died. They are all the same age, and they are starting to go. Before we take down something which affects the appearance of somebody’s property, we will let them know so they don’t come back, and their home looks different.
Pressure washing – please look at your driveway and hangar ramps. When you pressure wash, don’t pressure wash the asphalt. We are trying to get as much life out of the taxiway as possible. It breaks down the asphalt.
NEW BUSINESS:
UNIT OWNER’S COMMENTS:
Scott Roth thankedthe Board for their work on the budget and keeping the expenses in check.
There being no further business to conduct, the meeting was adjourned at 10:29 a.m.
Respectfully submitted,
Karla Baumann,
Association Manager
Annual Meeting January 23, 2023
(minutes to follow)
hnminutes2022#2
Draft
BOARD MEETING OF THE
HAWKS NEST BOARD OF DIRECTORS
NOVEMBER 14, 2022
Board Members Present: Michael Hay
Jim Weldon
David Reynolds
The meeting of the Board of Directors was called to order at 1:42 p.m. by President Michael Hay, in the Spruce Creek POA Hangar, 212 Cessna Boulevard, Port Orange, FL.
The Board Minutes of January 24,2022 were approved as written.
PRESIDENT’S REPORT: Michael Hay, President. Welcome members! It is nice to be meeting in person again since we were zooming because of the pandemic.
One of our members, Gloria Webber, the Life Partner of Fred Croatti, has sadly passed away last month. She will be missed.
The hurricane season is officially over the end of November and none too soon! Goodbye Ian and Nicole! As usual, palm trees and some oaks were trimmed early in hurricane season. Also, a dying palm tree was removed at the cul-dec-sac, and two palms struck by lightning at Kincade’s and one at Dunn’s were removed. Late in hurricane season Ian blew over six trees, mostly in the woods on our property, that have been removed or partially awaiting pickup by FEMA.
I hope members did not have a lot of damage. Power outages are no fun although generators help. Jim Weldon could talk about his damage and inspection done or being done for other damage. Dave Reynolds also fixed some roof shingles and did a property inspection.
Olga Hernandez has again been placing nice holiday decorations on our Hawk’s Nest sign and elsewhere. And the Hawk on the Hawk’s Nest sign survived the hurricanes! Thanks Olga!
TREASURER’S REPORT: Michael Hay, reported the bank statement of 10/31/22 shows $32,148.32 in Checking, $12,235.86 in Capital, $163,909.48 in Money Market, and $18,270.82 in a CD. Total assets are $226,564.48. We have two more months of assessments to be collected, so we may be able to reach the fully funded amount of $214,266 rather than 95% funded as planned (unless we have big repair bills to pay).
The P/L through 10/14/22 shows Building Maintenance/Repairs under budget about $19,000, but repair bills will be coming in. It should be noted that property insurance was $77K in 2008, then dropped to $31K for 2016, and rising since then to $57K now. Karla has put a 10% increase in the budget for 2023. Hope it is not more. Property insurance is tough inFlorida.
Again, there is $114/yr. in our budget for our excellent Hawk’s Nest website managed by Janice Reynolds.
Members have voted for a monthly assessment of $625/month for 2023. This will be the seventh year at $625/month. This would be 91% funding of Reserves. With rising property insurance cost in Florida and inflation otherwise, next year will probably need an increase.
Jim or Dave may have comments relating to the budget.
Karla reported that everything is good on accounts receivables.
Dave Reynolds stated that our insurance premiums have been going up significantly. They have doubled in the last five years and that was before the last two storms. We expect insurance costs to continue to rise. We will probably be glad to pay it, if we can get it, because so many companies are dropping out of the insurance industry. With the added burden of inflation,we know our costs will be going up even though we work hard to keep costs down.
We have reserves for three things, roofs, painting, and asphalt. We own Country Club drive, Hawk’s Nest drive and the taxiway. It is difficult to project future reserve requirements since in some cases you need to estimate costs that are 30 years from now. Roofs cost us today about $50,000/roof. We have 15 buildings that last about 15 years. So just to do a roof we should be reserving $50.000 each year. Painting costs us about$8,000 per building and we have 15 buildings with paint cycle of 8 years. So, the annual contribution for paint should be about $15,000 each year. At the end of the year we expect to reserve about $45,000 which will be about half of what we need to reserve. Asphalt is estimated about $500,000 with a life of 30 years. Our asphalt is twenty-two years old. We estimate the cost per year of about $16,000. If you add the three categories together, we should be reserving $81,000 per year. My preference is to reserve it as we consume it, so we should be reserving for that.
We have a monthly net operating income to date of about $48,000 but in that number, we have a really low maintenance cost which is going up and which Jimmy will talk about. Out of that figure, we are reserving around $45,000-$50,000 which is about half of which we need. We cannot continue to keep the maintenance fees at $625.00. Next year we will be around $675.00. We do not want to get under reserved and end up having to special assess. Your property values will reflect that we are under reserved. We need to recognize that going forward.
We used to put in roughly $281 of the $625 fee into reserves a few yearsago. At that point our insurance was $94 out of the $625, now it’s more than doubled. Our fastest growing expense is in insurance. We expect increases in maintenance costs.
Karla stated when our operating costs exceed our projected budget, our funding to the reserves are decreased.
MAINTENANCE COMMITTEE:
Jimmy Weldon reported we have spent $11,700 on maintenance this year. We spent $79,200 on grounds maintenance. $64,000 on insurance. We need to look at both grounds and insurance. Jimmy stated that we can do an assessment if we need to do that for insurance. We have a couple roof leaks that needs to be addressed.
Jim stated that we have four roof leaks during the hurricane and shingle damage. He discussed the shingles lifting with Ted Nemetz as the lifting causes shortened lives on the roofs. Materials are in short supply, and we are waiting for those materials. Ted Nemetz and the insurance company will need to evaluate the roofs.
Karla stated that a loss assessment for the roof repairs must be done within a reasonable period of the two hurricanes which is before the end of December. Each member has a loss assessment within their HO6 personal insurance policies.
The board agreed to have Ted Nemetz evaluate the roofs for the loss assessment.
Motion made by Dave Reynolds seconded by Jimmy Weldon to approve the 2023 budget as proposed. Motion unanimously approved.
Mike Hay stated that we will be painting three buildings in 2023 –Shaw/Hernandez, Paterno/Roth, Pikor/Parkhill.
LANDSCAPING ISSUES:
Dave Reynolds stated that our damage was minimal compared to a lot of other associations in the area.
Sikorski has changed their schedules and are not coming on Tuesday mornings.
Dave thanked owners who went out and helped picked up debris after the storms.
Mike stated that we replaced the sprinkler pump and motor. Our cost was $6,300.
Dave stated that we had a lot of sprinkler covers and water meter covers replaced. Homeowners are responsible for keeping their driveways pressure washed. We need to have a few of the hangar doors pressure washed. Kevin Tague is very reasonable for owners that need pressure washing.
The Annual Meeting is set for January 24, 2023 at 1:30 pm at the POA hangar.
OWNERS’ COMMENTS: None
There being no further business to conduct, the meeting was adjourned at 2:45 p.m.
Respectfully submitted,
Karla Baumann,
Association Manager
Annual Meeting January 24, 2019
Operating Statement for 2018
DRAFTBOARD OF DIRECTORS MEETINGHAWKS NEST AT SPRUCE CREEKJANUARY 24, 2019 The meeting of the Board of Directors was called to order at 2:22 p.m. immediately following the Organizational Meeting by Michael Hay. The Minutes of the Board Meeting of November 27, 2018 were approved as written. TREASURER’S REPORT: Mike Hay, reported the year-end 2018 Balance Sheet shows a total of $137,069.98. This is a little more than the $116,487.42 at year-end 2017. Although members have voted to partially fund Reserves the past six years, we appear to be holding our own. The P/L shows that for the year our Operating expense is about $15,000 under budget mostly due to less funds needed for grounds maintenance. We have fully funded the budgeted Capital Account and almost fully-funded the budgeted Reserve Account. There are no accounts receivable currently. MAINTENANCE: Dave Reynolds stated that the repairs to Gitleman and Loehrlein ceilings should be charged back to the roofing vendor. Item tabled until next board meeting until we get costs for the ceiling repair at Loehrlein’s unit. NEW BUSINESS:Motion made by Dave Reynolds seconded by Jimmy Weldon to approve $50,000 to Nemetz Roofing for the re-roof Units 13 & 14 (Myers and Baun). Motion approved unanimously. Ryne Restoration/Loehrlein: Mike Hay would like to send Ryne Restoration the invoice for the Loehrlein ceiling repairs and roof repairs due to the roof leak in the kitchen area. After several month of waiting for Ryne Restoration to repair the leak, they could not get the correct vent and the repair was given to Nemetz Roofing. Other remedies may be taken in the future. There being no further business to conduct, the meeting was adjourned at 2:52 p.m. Respectfully submitted, Karla Baumann, Association Manager
Minutes of Meeting May 14, 2018
DRAFTBOARD MEETING OF THEHAWKS NEST BOARD OF DIRECTORSMAY 14, 2018 Board Members Present: Michael Hay Jim Weldon David Reynolds (appointed) The meeting of the Board of Directors was called to order at 1:30 p.m. at 212-1 Cessna Blvd., Hangar, Port Orange, FL, by Michael Hay, President. The Minutes of December 8, 2017 and January 26, 2018 (Org. Meeting) were approved as written. PRESIDENT’S REPORT: As mentioned at our Annual Members’ Meeting in January, the Swits will be missed having moved to Rickenbacker Trail. Olga and Hank Hernandez bought the home at 1995 Hawk’s Nest Dr., and are most welcome! Also, Howard and Wanda Tarnoff are building a new home in Four Seasons with capacity for a recreational vehicle, and they will be missed. Welcome to John and Kathleen Wilson who are the new owners of 1892 Clubhouse Dr and are currently renting to the Tarnoff’s. I am sure you have heard that Angier and Gynna Ames of 1933 Country Club Dr. died recently in a plane crash while flying from the Bahamas. They sadly will be missed as well. You may have heard that the Merrifields are planning to move to Leeward Air Ranch in Ocala area. We all hope this is fake news! Judy has been a tremendous help with the Board and landscape matters. She and Boyd will be missed! Just a reminder to have your house address on your hangar door or nearby in case of emergency to get help faster. TREASURER’S REPORT: Mike Hay, Treasurer, reported the Balance Sheet of 4/30/18 shows $1,654.53 in Operating, $9,620.31 in Capital, and $96,661.68 in Reserve with a total of $107,936.52. At year end, 2017 the total was $116,487.42, only $8,550.90 more, and we have paid $33,792.00 for insurance and $38,275.00 in roofing expenses since the end of 2017. The P/L is unremarkable except that we have funded Capital and Reserve as budgeted. As mentioned previously, we are saving about $800.00 per month with Sikorski landscaping/irrigation compared to our previous contractors. We are saving over $1,000.00 per year for palm trimming mainly due to the lesser number of palms due mostly to disease and lightning. We are adjusting our paint schedule to every 10 years from 9 years as the paint appears to be holding up well (except for some of the doors). The Board accepted with regret the written resignation of Judy Merrifield from the Board of Directors. Motion made by Jim Weldon, seconded by Mike Hay to appoint Dave Reynolds to the Board of Directors. Motion approved unanimously. Motion made by Mike Hay, seconded by Jim Weldon to appoint Dave Reynolds as Secretary of the Board. Motion approved unanimously. Discussion followed with Dave Reynolds on a budget analysis as he understands it. Management will send Dave the documents he is requesting to help with the process. OLD BUSINESS:Maintenance Issues: Jim Weldon reported the only issue right now is with the Patierno unit and we are continuing to work on a resolution. We will be painting the Ames and Merrifield hangar doors as several damaged panels were replaced and do not match the color. Jim Weldon stated that the old rubber on the doors is creating staining which does not come off with pressure washing. Jim stated it is approximately $800/per hangar door for painting. We have a request from an owner to put in a stamped concrete driveway. After discussion, the Board will not approve the request. A request from Olga Hernandez to install quick concrete curbing around her flowerbeds. The Board will review the request when submitted and will most likely approve. At this time, she has not selected a vendor to do the work. Olga Hernandez also requested to remove and install some new landscaping. Mike Hay requested a landscape plan be submitted to the Board for review before approval. Dave Reynolds stated that we need to have regular meetings with the landscapers as they tend to lower their level of service the longer they are in a community. Landscaping/Grounds: Mike reported there is a dead tree on Clubhouse Drive on Country Club property. A Country Club representative has offered to remove it. Mike Hay reported that the palm tree trimming will be completed on May 24, 2018, weather permitting. NEW BUSINESS:Hawk’s Nest website – Janice Reynolds presented a plan for a website for the community. One portion of the website would be public and the other section would be private for the owners. The cost is approximately $100.00 per year for 13GB of storage. Janice has agreed to be the website administrator. The website address is: https://hawksnestsprucecreekflyin.wordpress.com. Motion made by David Reynolds seconded by Jim Weldon to approve the website at a cost of $100.00 annually. Motion approved unanimously. Credentials to log-in will be sent to the membership once the site is up and running. OWNER COMMENTS: There was a discussion about feral cats and the registered colony on Country Club property. Concerns will be brought to the attention of the Country Club and the POA. There being no further business to conduct, the meeting was adjourned at 2:25 p.m. Respectfully submitted, Karla Baumann, Association Manager
Hawks Nest at Spruce Creek Fly In 